Hot Desking

Pick up the phone wherever you want, at another office, or a shared desk or even co-working space. This allows you to fully tap into flexible working and maintain productivity. Never miss any calls.

Use any desk to access your phone. Work anywhere you want.

VoIPBusiness offers the Hot Desking feature which allows your employees to remotely log in to a shared desk phone and use the phone like their own along with access to the voicemails, personal extensions and much more. Hot Desking is a premium VoipBusiness feature that enables the user to log into any phone on your system and deploy your user profile and settings (personal extension, saved settings, voicemail) onto that device (IP Phone).

Hot Desking the perfect option

Hot Desking is the perfect option for anyone who’s into flexible working as they can use any phone in each office and be fully connected. Employees feel empowered to work at different locations and pick up and make phone calls.

When any member of your staff logs in to the shared phone it immediately behaves like their own extension. Then the employee can make and pick up calls while also checking messages. By sharing resources and desk space the employees can make an efficient use of company space.

Hot Desking Scenario in PBX

In a shared office and co-working environment, employees who log in can make this phone theirs temporarily as it behaves like their own extension. They can make and receive calls, have the same privileges as per their user profiles set up by their company admin. That means they can also send messages and have access to other premium VoipBusiness features.

Essentially, users can be logged in as guests. They can easily make/receive calls and access voicemail. Just in case, one can also make emergency calls (included by default in our cloud PBX).


Benefits of the Hot Desking for phones feature?

  • You can add new staff members without increasing physical footprint or cost.
  • This feature will help you decrease investment in facilities and other phone hardware costs.
  • Every employee can become accessible and productive from the phones that have hot desking enabled.
  • Your employees can maintain their professionalism in co-working or shared office situations.
  • Employees from different corporations can use the same phone system and desk whilst keeping their own numbers and voicemails.
  • Your employees can log in to any phone that has hot desking enabled while working from a different location while having ease of reach and keeping one phone number and own extension.

Frequently asked questions

No. The cost is the same.

Have default session timeouts, for example, if you were to use the hot desk for half a day, it would be 4/5 hrs, an admin can configure that for you or also log out if you send him a request.


The VoIPBusiness Hot Desk extensions help your staff to get a customised, secure and suitable phone experience while traveling or working at a shared desk.


No additional cost for those on our premium package.

Yes. If you have an existing phone which supports host desking but is unassigned then an administrator can convert the phone into a shared phone from their VoIPBusiness account.

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